How payroll software helps to track your employee attendenance?

Why do you need to track your employees’ attendance?

Tracking employees’ time and attendance is crucial for any business in order to measure their performance and ensure that the targets are met. There are various factors which determine the need to track your employees’ time and attendance and a few are mentioned below:

·      * a snapshot of all planned and unplanned leaves an employee or a group of employees have taken.

·        *    Increases productivity/efficiency

·        *    Ease of workflow management

·        *    Helps in cost management

·        *    Helps to track employees’ performance

·        *    Ease in payroll processing

How can you track employee’s attendance? 

It totally depends on how many employees you have, complexity of attendance related activities, and your job profile.Over the years, various technologies have emerged to help track & maintain employee attendance. Everything from electronic clocks to biometric machines & mobile apps will keep your records up to date and help you in processing your employee payroll on time.

 Ways to track your employee attendance with ease:

 Depending on the size of the organization, you can opt for different ways of tracking attendance.

Manual entry - In a small company of up to 10 persons, where you attend workplace also on a daily basis, maintaining spreadsheet/register may be enough, especially if you do not have to track overtime and leaves

Electronic Clocks – Many small companies prefer the traditional ways of punching in and out. It is one of the budget-friendly options available in the market and now with the technological advancements, it comes with the convenience of cloud technology.

Card Swipe Machines – The ID card swiping system keeps records up to date with the time management for each member of the staff, it also eliminates the requirement of timesheet and paperwork as it keeps a basic record of no of hours worked, overtime, break durations etc.

 

·        Bio-metrics – With the advancement of technology, biometric machines have become the most popular systems to capture IN/OUT time. These systems use various technologies (magnetic stripe, barcode, RFID, fingerprint, palm vein, face recognition, hand geometry, etc). Fingerprint readers are the most popular these days.

However, keeping in mind the current COVID-19 situation there is an increasing demand for contactless technology, face recognition and retina scan / readers have quickly matured and caught people’s attention. They are also valuable for companies which control access from different buildings and departments.

 

·        Mobile & GPS attendance system – In the era of technological enhancements smart phones play a significant role in our day to day life, mobility is the hottest trend of attendance tracking and makes work easier. On-field employee’s attendance had been a major challenge for many companies till today. GPS based attendance trackers are the new system and act as intelligence for the management of on-field, remote, and mobile employees.

 

·        QR Code based Attendance System – keeping in mind the social distancing norm, The QR code scanning is gaining popularity for attendance tracking. The QR code based smart attendance system provides better security, ease in maintenance of the system is and cost effective, generates quick results, provides accurate and efficient data and is user-friendly.

 

As mentioned earlier depending on employee strength, complexity of attendance related activities, and your job profile, you can adopt any one of the above mentioned systems which suits your business requirement.


IDBS’s software solutions covers whole range of big business capacities through a suite of products – Manufacturing suite suitable for Discrete Manufacturing or Process Manufacturing, Financial Management, Supply Chain Management (SCM), payroll software, vehicle tracking software, solution, Customer Relationship Management (CRM), visitor management software, Employee Grievance App and Asset Management,mobile app development,face recognition system, teltonika gps dealers


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